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AFFIDAVIT IN AID OF TITLE
must be filed in the County Clerk's office of the county where the property is located (or the greater part). KRS 382.110.
AFFIDAVIT IN SUPPORT OF TITLE
must be filed in the County Clerk's office of the county where the property is located (or the greater part). KRS 382.110.
AFFIDAVIT OF CONVERSION TO REAL ESTATE
(KRS 382.335 & KRS 382.240). A preparation statement (KRS 382.335) is not required. The Deed Book and Page Number of the property where the manufactured home is to be permanently affixed must be referenced; no legal description (as that required in a Deed) is required. The document along with a copy of the surrendered title is filed in the Miscellaneous book with the owner(s) indexed as the Party One/Grantor. Linking of the document to the Deed Book and Page source is helpful. This document must be filed in the County Clerk's office of the county where the property is located (or the greater part). KRS 382.110.
AFFIDAVIT OF DESCENT
• Date of the ancestor's death • The marital status of the ancestor and, if married, the name of the surviving spouse and his or her mailing address. • The place of residence of the ancestor at time of death • The fact that the ancestor died intestate • The names, ages and address, as far as is known, of each heir at law and next of kin who by the ancestor's death inherited such real property and the relationship of each to the ancestor and the interest in such real property inherited by each. FILING FEE: $13.00 KRS 64.012, exceeding three (3) pages, $3.00 per page.
• Date of the ancestor's death • The marital status of the ancestor and, if married, the name of the surviving spouse and his or her mailing address. • The place of residence of the ancestor at time of death • The fact that the ancestor died intestate • The names, ages and address, as far as is known, of each heir at law and next of kin who by the ancestor's death inherited such real property and the relationship of each to the ancestor and the interest in such real property inherited by each. FILING FEE: $13.00 KRS 64.012, exceeding three (3) pages, $3.00 per page.
of each property as estimated or established for any purpose in the handling of the estate. The document must have a signature by the personal representative (KRS 382.335), signature notarized (KRS 382.130), should list the properties being transferred by either address or legal description or both (Common Law & OAG 81-100), preparation statement, return mail address, the Will Book reference should be included if the transfer is the result of an intestate succession (KRS 382.110), Preparation Statement (KRS 382.335), and return mail address (KRS 382.335 & KRS 382.240). FILING FEE: $13.00 KRS 64.012, exceeding three (3) pages $3.00 per page. ARTICLES OF INCORPORATION
(but is not required to be) acknowledged. The preparation statement called for in KRS 382.335 is not required, although most will contain it.
party or parties who executed the original mortgage KRS 382.290, the mortgage book and page reference where the mortgage is lodged for record (KRS 382.290), a preparation statement KRS 382.335, a return mail address (KRS 382.335 & KRS 382.240), and filing fee (KRS 382.290, section 5). The document must be signed by the assignor and notarized.
document) reference. A $4 fee is applicable for each additional book/page reference. ASSIGNMENT OF RENTS AND/OR LEASES
382.330), a Preparation Statement (KRS 382.335) and return mail address (KRS 382.335 & KRS 382.240). The document must be signed and acknowledged by both parties.
ASSUMED NAMES
partner (KRS 365.015). The document must be filed in county where the entity is deemed a resident under provisions of KRS 355 (see KRS 355.401 for specific requirements). The return mail address also has to be included (KRS 382.335 & KRS 382.240). Assumed names may or may not have a Preparation Statement (KRS 382.335). The document must be executed per KRS 365.015 as follows: • Individual - by the individual • Partnership - by at least one authorized partner • Limited liability partnership - by at least one partner authorized to do so by the partners • Limited partnership - by a general partner • Limited liability company - by a member or manager authorized to act for the limited liability company • Business trust - by the trustees • Corporation - by a person authorized to act for the corporation FILING FEE: $13.00, KRS 64.012
FILING FEE: $11.00, KRS 64.012 ASSUMED NAME WITHDRAWALS
second party and mailing address (KRS 382.520), description of the mortgage to be assumed (KRS 382.520), reference of the original mortgage usually contains the legal description as well (Common Law and OAG 81.100), preparation statement (KRS 382.335) and return mail address (KRS 382.335 & KRS 382.240). FILING FEE: $17.00, KRS 64.012, exceeding three (3) pages, $3.00 per page.
the copy of the bond and schedule of real estate being filed must be certified by the circuit clerk of court requiring the bond (KRS 431.535).
BONDS
BOND TO RELEASE A MECHANICS LIEN
good sureties to be approved by the clerk. The document must have:
• The name of the party the lien is against • The surety bond must be attached to the release • There must be a place on the document for the clerk's approval of the surety. • The bond must be double the amount of the lien. • A Preparation Statement KRS 382.335 • Reference where the lien is recorded (the book and page) • Legal description • Return mail address FILING FEE: $27.00, KRS 64.012 CHILD SUPPORT LIEN - IN STATE
• Second party - the person or persons upon whom interest in the property the lien is being filed against • The document must state the action number and the court in which the action is pending. • Preparation statement • Return mail address Document must be signed by the person or entity asserting the lien or their attorney or agent. The signature does not need to be notarized. FILING FEE: $5.00 KRS 64.012, exceeding three (3) pages, $3.00 per page.
County Clerk's office. The document must have:
• The signature must be certified • Second party - the person or persons upon whom interest in the property the lien is being filed against • The document must state the action number and the court in which the action is pending. • Preparation statement • Return mail address FILING FEE: $13.00 KRS 205.715
Preparation Statement (KRS 382.335), consideration certificate (KRS 382.135), and return mail address (KRS 382.335 & KRS 382.220). The deed must be signed and the signatures acknowledged (notarized) by the grantors, the consideration statement must be signed and the signatures notarized by the grantor and grantee (KRS 382.135 & KRS 382.130). Transfer tax is collected on the consideration in the deed per KRS 142.050. The tax is computed at the rate of $.50 for each $500 of value or fraction thereof.
CONDOMINIUM MORTGAGES
81.100), preparation statement (KRS 382.335) and return mail address (KRS 382.335 & KRS 382.240). The document must be signed and the signatures acknowledged (KRS 382.130).
• The name of the property or that it has no name • Certification from a registered architect or professional engineer that the plans fully and accurately depict the layout, location, unit numbers and dimensions of the units as built FILING FEE: $20.00, KRS 64.012 CONSIDERATION CERTIFICATE
• Deeds which transfer property through a court action pursuant to a divorce proceeding; • Deeds that convey right-of-ways that involve governmental agencies; • Deeds which convey cemetery lots; and • Deeds which correct errors in previous deeds, conveying the same property, from the same grantor to the same grantee. No Fees Listed DECLARATION OF TRUST
• Second party - name of the trust and or the trustee • The trustee(s) • Preparation statement (KRS 382.335) • Return mail address (KRS 382.335 & KRS 382.240)
382.110), a preparation statement (KRS 382.335) and a return mail address (KRS 382.335 & KRS 382.240). The document must be signed and acknowledged by the grantors. The grantor signs the deed and both the grantor and grantee must sign the consideration statement and the consideration statement must be notarized. The document is filed in the deed book and indexed in the general index to deeds and mortgages under both parties. Transfer tax is collected on the consideration in the deed (KRS 142.050). The tax is computed at the rate of .50 for each $500 of value or fraction thereof. KRS 142.050 lists types of deeds which are exempt from this tax as well as the Consideration Certificate. Transfer tax applies to the value listed in the deed and is imposed upon the grantor. Exemptions are listed in KRS 142.050. FILING FEE: $17.00, KRS 64.012, exceeding three (3) pages, $3.00 per page. DEED OF CORRECTION
382.335) and a return mail address (KRS 382.335 & KRS 382.240). The reason for the correction must be apparentgg. The document must state that it is a deed of correction and must refer to the deed it is correcting. The document must be signed and acknowledged by the grantor, and filed in the clerk’s office of the county where the property is located (or the greater part). The document is filed in the deed book and indexed in the general index to deeds and mortgages under both parties. Transfer tax is only collected if the consideration amount has changed (KRS 142.050). The tax is computed at the rate of .50 for each $500 of value or fraction thereof. KRS 142.050 lists types of deeds which are exempt from this tax as well as the Consideration Certificate. Transfer tax applies to the value listed in the deed and is imposed upon the grantor. Exemptions are listed in KRS 142.050.
The document must have a description of the property the restrictions are being placed upon, preparation statement (KRS 382.335), and a return mail address (KRS 382.335 & KRS 382.240). FILING FEE: $13.00, KRS 64.012, exceeding three (3) pages, $3.00 per page. DISCLAIMERS - WILL
each parcel, source of title (KRS 382.110), a preparation statement (KRS 382.335) and a return mail address (KRS 382.335 & 382.240). Documents which convey only utility easements do not require a consideration statement.
reference. A $4 fee is applicable for each additional book/page reference. FEDERAL TAX LIENS AND RELEASES
reference in a release. FIXTURE FILING
• The debtor’s name and mailing address • The secured party’s name and mailing address • The property owner’s name if other than the debtor • A description of the real property to which the collateral is related. FILING FEE: $29.00, KRS 64.012, exceeding three (3) pages, $3.00 per page. JUDGMENT LIEN
• The person or entity whom the judgment is against (KRS 382.440) • Amount of judgment, including principal, interest rate, court costs and attorney fees (KRS 426.720) • Court of record entering the judgment (KRS 426.720) • Civil action number of the case (KRS 426.720) • The judgment must include the language of KRS 427.060 and KRS 426.720, section 3 • Preparation statement (KRS 382.335) • Return mail address (KRS 382.335 & KRS 382.240) The document must be signed by the judgment creditor or his attorney. The signature does not need to be notarized. FILING FEE: $13.00, KRS 64.012, exceeding three (3) pages, $3.00 per page. |
LAND CONTRACT OR CONTRACT FOR DEED
(KRS 382.335 & KRS 382.240). The document must be signed and notarized by both parties. Transfer tax is not collected until the contract has been satisfied and the deed is tendered to the buyer.
the name and address of the agency having custody of the official zoning map for each planning unit within the county.
LEASE
382.240). The document must be signed and acknowledged (notarized)(KRS 382.130).
• A tax of three dollars ($4) on each conveyance of real property; and • A tax of three dollars ($4) on each lien or conveyance of coal, oil, gas, or other mineral right or privilege. LIS PENDENS AND RELEASES
The document must have the following information:
• The person(s) or entity upon whom interest in the land the lien is being filed against (KRS 382.440) • A legal description of the land involved (KRS 382.440) • The action number and the court in which the action is pending (KRS 382.440) • A preparation statement (KRS 382.335) • Return mail address (KRS 382.335 & KRS 382.240) notarized.
reference. A $4 fee is applicable for each additional book/page reference. MARITAL AGREEMENT (PRENUPTIAL AGREEMENT)
The document must be signed and acknowledged by both parties.
legal guardian must appear with the minor and provide written consent at the time of application. Proof of custody must also be provided. If the female is under 18 years of age, the marriage license must be obtained in the county where she and her parents/legal guardians reside and may require a court order.
• General description and the number of each unit (KRS 381.835) • Description of the general common elements of the building (KRS 381.835) • Preparation statement (KRS 382.335) • Return mail address (KRS 382.335 & KRS 382.240) • A set of the floor plans must be filed simultaneously with the master deed. These are recorded in the condominium plat records, or the regular plat records, if a separate set of plat records is not maintained (KRS 381.835). The document must be signed and acknowledged (notarized). FILING FEE: $13.00*, exceeding three (3) pages, $3.00 per page. *If a separate condominium deed book is maintained, the fee is collected twice - once for its filing in the deed book and once for the condominium deed book filing. MASTER FORM FOR MORTGAGES
shall have the same effect as if the provisions of the master form had been set forth fully in the mortgage. Recording requirements:
• Contain forms of covenants, conditions, obligations, powers, and other clauses of a mortgage. (KRS 382.295) • First party - name of the person causing it to be recorded (KRS 382.295) • The instrument does not need to be acknowledged (KRS 382.295) • Preparation statement (KRS 382.335) • Return mail address (KRS 382.335 & KRS 382.240) FILING FEE: $16.00, KRS 64.012, exceeding three (3) pages, $3.00 per page.
• The name of the contractor, subcontractor or authorized agent and the property owner (KRS 376.010 & KRS 376.080) • The lien is filed against the owner of the property and their name must be listed (KRS 376.080) • Description of property has to be specific enough to identify the property (KRS 376.080) • The lien must state the amount due and whether the services were performed by a contract with the owner, or with contractor or subcontractor (KRS 376.010 & KRS 376.080) • Preparation Statement (KRS 382.335) • Return mail address (KRS 382.335 & KRS 382.240) FILING FEE: $13.00, KRS 64.012 MILITARY DISCHARGE
description of the property (Common Law and OAG 81.100), preparation statement (KRS 382.335), and a return mail address (KRS 382.335 & KRS 382.240). The document must be signed by the mortgagor and notarized.
• be a county resident • be of good moral character • be capable of discharging duties imposed by law • cannot be a convicted felon Judge Executive, County Clerk, or Circuit Clerk. The signed application must be submitted to the Secretary of State in Frankfort, Kentucky. A $10.00 state fee must accompany the application. must come to the County Clerk's office to take the oath of office within 30 days and post a $500.00 bond. The bond may be an insurance policy bond, or a county property owner can be your surety. The property owner must come into the County Clerk's office and sign for you. NOTE: A husband and wife cannot sign a surety bond for each other. (KRS 423.010)
statement (KRS 382.335) and return mail address (KRS 382.335 & KRS 382.240). The document must be signed and notarized.
presenting the partnership to the Secretary of State should present two copies -- one is filed there and one stamped as having been filed.
PLATS WITH PLANNING COMMISSION
Planning commissions can provide additional regulations governing recording requirements, such as: • The size of the document may be smaller than the statute indicates. • The plat must have the owner's certification on it, signed and dated. • The engineer certification, signed and dated, and his seal is only required for major plats, not for minors or consolidations. FILING FEE: $20.00
in size (KRS 100.283). FILING FEE: $20.00
notarized.
statements are Powers of Attorney and corporate record documents, such as articles of incorporation, assumed names and partnership agreements.
• Second party (the individual or entity being released)(KRS 382.290) • The mortgage book and page reference being released, or the deed book and page in the case of a vendors lien (KRS 382.360) • Partial releases require a description of the property being released • Release must state whole or partial release (KRS 382.240) • Preparation statement (KRS 382.335) • Return mail address (KRS 382.355 & KRS 382.240) Document must be signed by the party or parties executing the release and the signature(s) notarized. FILING FEES: $13.00, exceeding three (3) pages, $3.00 per page. KRS 64.012 *Note: Blanket releases which release more than one reference, the clerk shall collect a fee of $4.00 for each additional reference for indexing the notation per KRS, 64.012, KRS 382.290.
• Second party - the person, persons, or entity being released • The book and page being released • Preparation statement • Return mail address Document must be signed by the person releasing the lien. The signature must be notarized. FILING FEE: $5.00 KRS 64.012 RELEASE OF CHILD SUPPORT LIEN - OUT OF STATE
• Second party - the person, persons, or entity being released • The book and page being released • Preparation statement • Return mail address Authorized agent of the party that filed the lien must sign the document. The signature must be notarized. FILING FEE: $13.00 KRS 205.715
• Second party - the person or entity being released (KRS 382.470) • The book and page reference being released (KRS 382.290) • A preparation statement (KRS 382.335) • Return mail address (KRS 382.335 & KRS 382.240) Documents must be signed and notarized by the party releasing the lien. KRS 382.470. FILING FEE: $13.00, KRS 64.012. and includes one book/page (original document) reference. A $4 fee is applicable for each additional book/page reference.
before (notarized) and recorded with the County Clerk. (KRS 392.080)
• Second party - the person, persons or entity upon who the lien is being filed against (KRS 382.440). • The document must state the action number and the court in which the action is pending (KRS 382.440) • A preparation statement (KRS 382.335) • Return mail address (KRS 382.335 & KRS 382.240) FILING FEE: $5.00
• Second party - taxpayer (KRS 382.470) • A book and page reference of the original lien (KRS 382.290) FILING FEE: $5.00 KRS 64.012 and includes one book/page (original document) reference. A $4 fee is applicable for each additional book/page reference.
• Second party (superior lender and their mailing address)(KRS 382.520) • Description of mortgage being subordinated, i.e. original mortgage book and page reference (KRS 382.520) The document must be signed by the first party(ies) and notarized. FILING FEE: $13.00, KRS 64.012, exceeding three (3) pages, $3.00 per page.
form. A title lien filing should be made in the county of the debtor's residence, if an individual, and in the county of principal headquarters of a resident business or in the county of principal use of the titled property, if the business or individual is a nonresident.
growing or to be grown, a description of the real estate concerned must be included and must describe the production season. FILING FEES: Correction: $13.00 Financing Statement w/Built-in Assignment: $41.00 Partial Release: $13.00 Fixture Filing: $29.00 Lien Search Per Name: $5.00
in the county where the will was originally filed is presented (KRS 394.300).
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